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Conference & Events Manager

The Conference & Events Manager will work within the Events department to support the meeting planning needs of the company’s national conferences. This position will work closely with internal colleagues and also be a representative to source, contract, and negotiate hotel contracts, build out meeting specifications, and staff onsite the day of the live event. The applicant should be able to manage a project within our standard guidelines and processes, but also handle evolving needs and requirements—as well as last-minute changes—with a calm and logical approach. Candidate should also have a minimum of 3-5 years’ experience in corporate meeting planning and onsite execution.

Responsibilities include:

  • Coordinate with internal colleagues to understand, determine, and assess conference requirements and needs
  • Create and build hotel request for proposals, track and evaluate responses, communicate and make recommendations to conference product director
  • Negotiate meeting space to room block ratios, F&B minimums, and company’s required clauses 
  • Review marketing materials
  • Build out and communicate meeting specifications with hotel conference service manager
  • Manage room block pick-up
  • Ensure all conference specs stay in line with established budgeted financials
  • Travel to national conferences to lead onsite management
  • Reconcile hotel master invoice post event

Job Requirements:

  • Minimum of 3-5 years’ experience in corporate meeting planning and onsite execution
  • Certified Meeting Professionals credential a plus but not necessary
  • Expertise in MS Office applications - Word, Excel, PPT, Outlook
  • Strong organizational skills and the ability to prioritize responsibilities
  • Excellent verbal/written communication skills
  • Ability to manage tasks under tight deadlines with exceptional attention to detail
  • Capability to work independently as well as part of a team.

Simplify Compliance is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.  All external applicants must be legally eligible to immediately work in the country of hire without current or future sponsorship.

If you are vision-impaired or have some other disability under the Americans with Disabilities Act or a similar law, and you wish to discuss potential accommodations related to applying for employment at Simplify Compliance, please contact our Talent Acquisition Team 1.800.727.5257

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